Here is updated guidance on how you should state your professional affiliations in publications, conference presentations, abstracts, and other products. For any questions about this content, email CIRESnews@colorado.edu.
 

Papers and publications  

1. CIRES is your primary affiliation. 
   1. CIRES = Cooperative Institute for Research in Environmental Sciences. 
   2. Write your affiliation as: Cooperative Institute for Research in Environmental Sciences, University of Colorado Boulder. 
   3. Use your CIRES affiliation in papers, email signatures, presentations, conference abstracts, seminar announcements, and when engaging with journalists and the general public. Sample email signature lines are below. 
2. Your NOAA lab/center or CIRES program/center are secondary affiliations. 
   1. Example affiliation for researchers embedded in NOAA labs: 

      1. Cooperative Institute for Research in Environmental Sciences, University of Colorado Boulder

      2. NOAA Chemical Sciences Laboratory 

       
   2. Example affiliation for researchers in CIRES programs/centers: 

      1. Cooperative Institute for Research in Environmental Sciences, University of Colorado Boulder

      2. Environmental Data Science Innovation & Inclusion Lab, University of Colorado Boulder

       
   3. Notes for those based at NOAA:
      1. Do not represent yourself as a federal employee and do not use CIESRDS as an affiliation. 
      2. Omit your NOAA affiliation for international meetings and engagements (see guidance below). 

3. Acknowledge cooperative agreement funding. CIRES researchers funded by our cooperative agreement should acknowledge this in all papers and other products. Sample funding acknowledgments: 
   1. This research was supported (in part / by / etc.) NOAA cooperative agreement NA22OAR4320151. 
   2. CIRES Visiting Fellows: Acknowledge cooperative agreement funding when publishing work related to your time at CIRES. 
      1. Example: [NAME] was supported by the CIRES Visiting Fellows Program, funded by NOAA cooperative agreement NA22OAR4320151. 
   3. Add a disclaimer to your funding acknowledgment if your work is funded by the cooperative agreement: The statements, findings, conclusions, and recommendations are those of the author(s) and do not necessarily reflect the views of NOAA or the U.S. Department of Commerce.

Email signatures

A few guidelines:

• Do not use pronouns on a noaa.gov email account or on correspondence from  government-furnished equipment. 
• Use this format for phone numbers: xxx-xxx-xxxx.
• For those based an NOAA: Identify yourself as a CIRES employee. 
• Avoid using images in signature lines. 
• Consider using Name Coach to include your own voice pronouncing your name. Instead of using the icon on your email signature, use a url. For example: name-coach.com/becca-edwards. 
• Consider adding your hours of availability, especially if you are part-time or change offices regularly.
• Some Colorado employees include land acknowledgments in signature lines. You can find CU Boulder’s land acknowledgment on its website.
• The official CIRES fonts are Inter and Inter Variable; we recommend using these for email correspondence. Avoid fonts that mimic human script in email signatures.

Here are some sample email signatures. 

International engagements

For international engagements and conferences such as EGU, use the following guidance.

• Use your CIRES affiliation on all presentation materials (abstracts, slides, posters, etc.). 
  • Display your affiliation as: Cooperative Institute for Research in Environmental Sciences, University of Colorado Boulder. 
• Omit your NOAA lab/center affiliation. Instead, acknowledge NOAA through your funding acknowledgment: 
  • This research was supported (in part / by / etc.) NOAA cooperative agreement NA22OAR4320151. The statements, findings, conclusions, and recommendations are those of the author(s) and do not necessarily reflect the views of NOAA or the U.S. Department of Commerce.
• Use your @colorado.edu email address when registering for a meeting and booking travel. 
  • You may not use your NOAA.gov email or use NOAA as your affiliation for any conference materials (presentations, badges, programs, etc.). 
• Do not represent yourself as a federal employee and do not use CIESRDS as an affiliation. It is fine to present work on which NOAA employees have collaborated; but do not present work on behalf of a NOAA employee. Be clear that you are presenting your contributions to the work and that you are a CIRES researcher.