TEMPLATE FOR purchase requests to CIRES Purchasing:
- Date item needed (Ex: Standard shipping/Expedited Shipping)
- Details of order:
- Merchant
- QTY
- Item Description (Name, SKU or MFR/Part Number, Cost of single item)
- Total Cost (Please include expected shipping fees if anticipated and allowable)
- Speedtype and account code (By listing the ST I assume this purchase has been budgeted and is allowable on the project - see guidelines below for more information)
- Ship to Address ( Who the equipment is for and which department to send item to)
For CAPITAL EQUIPMENT or purchases over $10k, please add the following:
- Anticipated Location (Where will the equipment be permanently located? On campus - Building/RM number ; Off campus - Address)
- Anticipated Custodian of equipment (Name of person responsible for the status/location of the equipment at all times and will work with the Property Manager during the Inventory Review)
- Business Justification (Detailed description of product's intended use.)
- Please attach any additional relevant documentation (email correspondence with additional details about the product, quote from the vendor, Sole Source Justification question responses (please ask Jen if you need help with the sole source).
- Is the funding a contract or grant? Is the funding Federal?
- Name and email of contact at merchant
Determining whether equipment is capital:
As of 7/1/25, capital equipment threshold is $10k, with some exceptions.
- All non-sponsored project Speedtypes (ST) retroactively adopted the threshold increase effective 7/1/2025.
- Sponsored projects active before 7/1/25 that include $5,000 thresholds have no change.
- Grants (and extensions that have new award numbers) awarded after 7/1/25 have threshold of $10k.
- Sponsored projects proposed from 12/9/2025 going forward use the new $10,000 threshold.
For sponsored projects under FAR (which are awarded as contracts), the FAR threshold has not changed and remains at $5,000.