All travel requires approval from CIRES Travel before any trip costs can be booked.  

When traveling internationally, please allow extra time as the approval process has additional layers and can be lengthy.  RIO must approve all international travel. If traveling to a high-risk destination, further approval is required from the Provost. All international travel also requires review and approval from the CIRES Export Control team. Please follow the below steps when requesting international travel:

 ·       Submit your Travel Request in InsideCIRES. You will be required to submit quote(s) of your intended airfare for all international travel. 

·         A CIRES Travel team member will enter a "shadow” request in Concur to obtain RIO (and Provost approval, if applicable).

·         The CIRES Export Control team will start their review of your request and may have follow-up questions. Please be on the lookout for this email. 

·         The InsideCIRES request remains “under review”

·         Once the Concur request has been approved, CIRES Export Control team has approved, and the CIRES Travel team's review is complete your travel request will be then be approved by the CIRES Travel team.  

·         Your InsideCIRES approval email will contain the ‘Concur Requestor #’ that will be required in order to book your international airfare.

You must comply with the Fly America Act when international travel is supported with federal funds. Please see CIRES' FAQ about the Fly America Act. 

 What does this mean?

 You must use a US flag air carrier to the extent that a US air carrier is available.  Foreign air carriers may be used only in specific instances.  CIRES Travel will help you navigate these exceptions if needed. Any exceptions to the Fly America Act needs to be documented and, in some cases, approved by the federal agency funding the travel. 

Before booking your airfare, you must send your intended air itinerary to CIRES Travel (via the Inside CIRES Travel Request) for approval. CIRES Travel will confirm that your airfare complies with the Fly America Act. Once approved, you must book this exact flight. If any changes are made to the flight, you must get CIRES Travel to re-approve the airfare. 

 If your trip includes personal travel, you must provide two airfare quotes from Concur or CBT.  The first quote will be for the business only days of travel. The second quote will be for the business days + personal days. CIRES will cover up to the business-only airfare quote.

Please email CIRES Travel with questions.