Domestic Travel - Info and Process
CIRES employees or students travelling domestically on university business, regardless of whether the trip is funded by the university, must receive prior approval from CIRES Travel. Requests for domestic trip approval must be submitted in InsideCIRES.
Submitting a Domestic Travel Request in InsideCIRES:
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Indicate whether you are the Requestor for someone else's trip or the Traveler.
- Enter or confirm that the Traveler's name, employee ID, email and phone number are correct.
- Indicate whether your request is for Risk Management. Only indicate "yes" if there will be no travel expenses supported by CU.
- Indicate whether your trip includes personal travel.
- Click "Save & Next."
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Enter the destination for the trip.
- If there are multiple destinations, click "Multiple Destinations?" to add additional legs of your trip. To the extent possible, please select the auto-fill destination from the drop-down menu.
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Enter the start and end date of your trip.
- If your trip includes personal travel, enter the complete length of the trip including personal travel in the "Start Date" and "End Date" fields. Indicate the dates during which you will be on personal travel in the "Personal Dates" field.
- Click "Save & Next."
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Enter the Speed Type that will be used to pay for your travel.
- If you will be using multiple Speed Types, click "Multiple Speed Types?" to add additional Speed Types.
- After entering your ST, click anywhere else in the screen. The PI, Project Title, Sponsor and Project Number will automatically populate. You will not be able to overwrite any of the information automatically populated. Depending on the ST you have entered, you may be prompted to attach additional approvals for your trip.
- Click "Save & Next."
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Select the option you will be using to purchase your airfare.
- If you are including personal travel in your trip, obtain quotes for the business only and business with personal airfare from either Concur or CBT, indicate the costs for each itinerary, and attach the quotes to your request.
- Click "Save & Next."
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Enter the estimated costs for your trip.
- The number of days for Lodging and the Per Diem rate will be automatically populated based on the trip length and destination entered in the "Destination" tab.
- You can use the GSA Per Diem Rates as a guide for calculating the cost of your lodging, or enter a quoted nightly rate if you have contacted the hotel.
- If you include an estimate for "Other Costs", you will need to specify these estimated costs in the Purpose and Justification section of the request.
- Click "Save & Next."
- Enter the business purpose of your travel. Be complete when explaining how the travel benefits the project (if using a sponsored award to support your trip) and include the full name and titles of papers if you are attending a meeting. Please do not use acronyms.
- Click "Save & Next."
CIRES employees or students travelling within the state of Colorado for a single-day meeting, workshop, or field work do not need to submit a travel request in InsideCIRES. If the university is only covering the cost for a conference registration fee, a day of mileage/rental car, please email CIRES Travel after the trip to coordinate any reimbursement. Traveler may receive per diem on single-day trips if the business day lasts 12 hours or more. Travelers should submit a travel request for prior approval if in-state travel costs will include typical travel expenses (i.e. overnight lodging, daily per diem, parking fees and/or mileage).
Non-employees receiving support for travel from CIRES should complete the Non-Employee Travel Request form and submit the request to cirestravel@colorado.edu. Detailed information about non-employee travel is available and can be downloaded from CIRESConnect here.