Risk Management Travel
If you are travelling for CIRES or university business and your trip will be entirely supported by an external entity, you should complete and submit a Risk Management request in order to ensure that CIRES is appropriately aware of your status on work-related travel. To submit a Risk Management request, follow these instructions:
- Submit a request through InsideCIRES and indicate that your request is for Risk Management.
- On the Purpose and Justification tab, provide the name of the external entity that will support your travel and the business purpose for the trip.
If you are travelling internationally, the university recommends that you input your trip itinerary into the International SOS (iSOS) website, so that your schedule can be accessed by CU in case of an emergency. Instructions on using iSOS are available here.
Receiving Reimbursement from an External Entity
Travelers receiving travel support from an external entity should not charge their travel to the university with the intent of later reimbursing CU. Instead, travelers should cover non-CU expenses separately. If it is not possible to separate charges and a traveler needs to reimburse CU for expenses covered by another entity, a personal check payable to "University of Colorado" is acceptable. CIRES will deposit this check into the University account that covered the original expense.
If your travel is supported by a foreign individual, organization or government, you may need to disclose the support on your Disclosure of External Professional Activities (DEPA). More information about this requirement can be found on the CU Research and Innovation Office, Conflict of Interests & Commitment, and Center for Education, Engagement, and Evaluation pages (Foreign Affiliations Matrix, DEPA Form).