• Log in with your IdentiKey@colorado.edu and IdentiKey password
• Complete 2-factor Authentication (if required)
• Once on the home page, look for the 9-dot cube on the top left →

• Click the 9-dot cube and then click OneDrive

• On the left side-bar, click the folder icon to open “My Files”

• Hover to the left of a file or folder to see the circle appear. 
• Click to fill the circle to select one or more files/folders.
• Click Share on the menu bar above the file/folder list. Click the video below to play animation.

• In the Share window there are two places to modify settings:
  • The eye icon next to the recipient field - Permission Settings.
  • The gear icon next to the Copy link button - Link Settings.

Permission Settings

• Adjust this to change recipient permissions.
  • The default is “Can view” so the recipient can see the file/folder but not make any changes.
  • Change this to “Can edit” if the recipient needs to modify the shared file/folder after they receive access.
  • Change this to “Can't download” if you want the recipient to be able to view but not download the file/folder.

 

 

Link Settings

• Adjust this to allow internal and external users to access the file/folder based on the permission settings.
  • Anyone - allows anyone with the link to view the file/folder.
    • Use for public file/folder.
    • No sign-in required.
  • People in UCB-O365 - allows anyone with a CU-Boulder account to access.
    • Recipient will need to log-in to Microsoft account using Identikey@colorado.edu and Identikey Password.
  • Only people with existing access - reshare with people who already have access.
  • People you choose - allows specified internal and external users access.
    • Recipient will need to log-in to a Microsoft account, personal or UCB.
  • More settings:
    • Adjust permission settings here if not already completed.
    • Set expiration date - Share access until a specified date at which access will be disabled.
• When done, click Apply to save the changes

 

 

• After modifying the settings, you will return to the Share window
  • Enter the name, group or email of the recipient(s). 
  • You will need to click on each recipient after you type it to enter it into the field. Click the video below to see how.
• Add a message if necessary
• Click Copy link - to copy the link to clipboard and share via preferred method
• Click Send - to send an email directly with access to the file/folder

• Find and select the file/folder you wish to share
• Right click and look for “OneDrive” (Windows) or “Share” next to a OneDrive icon (Mac)
• Click Share

File Explorer (Windows)	Finder (Mac)

Modify Share Settings

• In the Share window there are two places to modify settings:
  • The eye icon next to the recipient field - Permission Settings.
  • The gear icon next to the Copy link button - Link Settings.
  • 

Permission Settings

• Adjust this to change recipient permissions.
  • The default is “Can view” so the recipient can see the file/folder but not make any changes.
  • Change this to “Can edit” if the recipient needs to modify the shared file/folder after they receive access.
  • Change this to “Can't download” if you want the recipient to be able to view but not download the file/folder.

 

 

Link Settings

• Adjust this to allow internal and external users to access the file/folder based on the permission settings.
  • Anyone - allows anyone with the link to view the file/folder.
    • Use for public file/folder.
    • No sign-in required.
  • People in UCB-O365 - allows anyone with a CU-Boulder account to access.
    • Recipient will need to log-in to Microsoft account using Identikey@colorado.edu and Identikey Password.
  • Only people with existing access - reshare with people who already have access.
  • People you choose - allows specified internal and external users access.
    • Recipient will need to log-in to a Microsoft account, personal or UCB.
  • More settings:
    • Adjust permission settings here if not already completed.
    • Set expiration date - Share access until a specified date at which access will be disabled.
• When done, click Apply to save the changes

 

 

 

 

To open a shared file via clickable link that was shared to you: 

• Click the link to the shared file.
• You will be directed to a browser page similar to the following:

• If the file was shared to a CU account:
  • Enter your Identikey@colorado.edu and Identikey password (You may need to complete 2-factor authentication), the file will open in the browser.
• If the file was shared to an external email address that has an existing Microsoft account:
  • Enter the email address and password (You may need to complete 2-factor authentication), the file will open in the browser.
• If the file was shared to an external email address that does not have an existing Microsoft account:
  • Enter the email address and password, you will see the following:

• Enter the code sent in the email that looks like this:

• Once you enter the code and click Sign in, the file will open in the browser window.

1. If you receive a shared file in an email, it will look similar to this:

• Click the file or click Open
• You will be directed to a browser page similar to the following:

• If the file was shared to a CU account:
  • Enter your Identikey@colorado.edu and Identikey password (You may need to complete 2-factor authentication), the file will open in the browser.
• If the file was shared to an external email address that has an existing Microsoft account:
  • Enter the email address and password (You may need to complete 2-factor authentication), the file will open in the browser.
• If the file was shared to an external email address that does not have an existing Microsoft account:
  • Enter the email address and password, you will see the following:

• Enter the code sent in the email that looks like this:

• Once you enter the code and click Sign in, the file will open in the browser window.